Handbook

DAYCARE CONTRACT AGREEMENT

 

Effective May 1, 2013 If Changes are made Copies Will Be Given To The   Children’s Parents.

I am an in home family daycare provider licensed according to the State   Rules.

 

HOURS OF SERVICE

My business hours are 6:00 a.m. to 6:00 p.m. I have a very casual schedule and do not mind when your schedule changes within my business hours. Drop off time before my business hours or pick up time after these hours must be prearranged in person or by a phone call and only on an occasional basis. An overtime charge of $1.00 per minute per child will be assessed starting at 6:00 p.m. if I was not notified you would be late for pick-up.

 

ADMISSIONS

All paper work must be sign and shot records given to me to be placed in file before child will be allowed to attend. As well as first weeks’ pay. Please feel free to ask any questions you may have in regards to any aspect of my daycare. I do not discriminate in admissions based on race, creed, color, religion, sex or national origin. I do, however, recognize that not every child will fit comfortably into my child care family. For this reason, every new child begins on a two week trial basis. During this two week period, the parents or the provider are allowed to give a one day notice to terminate care on the basis of not being a “good match.” After the trial period, a two week notice is required for either party to terminate care. If you decide not to use that last two weeks of care, you are still required to pay the fee.

 

HOLDING FEE

This fee guarantees a spot for a specified date and age of child. This fee in non-refundable should alternate arrangements be made by you. The amount is equal to one week’s pay rate and will be credited to fees owed the first week you begin daycare.

 

RECORDS

I am required by the State of Oklahoma to have certain written information and permissions on file in order to care for your child. I will provide you with the appropriate forms and ask that they be returned on or before the first day of care. Please notify me of any updates as they occur. Information regarding your family is kept private except for the reporting I must do to my licensing agent. I am also required by Oklahoma law to report any suspected cases of child abuse to Social Services. This includes physical, emotional and sexual abuse, as well as neglect.

 

VACATIONS

I will take up to 1 week of vacation each year no payment is required to hold spot on this week vacation. I send out memos to notify you of my time off. I take closing my daycare very seriously, because I realize the inconvenience to you if you cannot depend of your daycare each morning. As for the children, each family is given one week vacation which means the family not child, will not have to pay for the week of care. (5) Days must be in one week meaning not one day this week one day next. Etc. Payment for this week will not be required to hold spot

 

PAID HOLIDAYS

The following holidays are considered paid, contracted holidays:

*New Year’s Day

*Memorial Day

*Good Friday

*Labor Day

*July 4th

 

*Thanksgiving Day

 

*Day after Thanksgiving

*December

23rd

*Christmas Eve

The 24th

*Christmas Day   The 25th

Which means the daycare will be closed on these days. And Weekly Rate is The Same. Question ask me for more details

SICK CHILD POLICY

I ensure that all substitute caregivers and I will not abuse prescription medication or be under the influence of any chemicals that would impair our ability to provide quality care.

I will notify you if your child becomes ill during the day. This includes, but is not limited to, a fever of 101 degrees or more, vomiting, diarrhea or a rash other than a diaper rash or heat rash. If I’m worried about the child passing their condition on to the other children or the child would be more comfortable at home resting, I will notify you. When you begin daycare, I request you provide a bottle of pain reliever labeled with your child’s name to be used by your child as needed. Please do not bring your child to daycare if they have suffered from any of these symptoms within the past 12 hours.

If your child needs to be on a special diet, please send those items along with your child. I may not have the necessary items on hand. If your child has been exposed to any contagious diseases or is diagnosed with one, please inform me within 24 hours so I may notify the other parents.

Please notify me immediately if your child has been exposed to a contagious disease or diagnosed with a serious illness or medical condition so that I can alert the other parents.

 

MEALS:

Your Child will be given breakfast lunch and two snacks each day. Meals will be served at the following times:

Breakfast: 7-9am a later set time will be assigned once I learn what times the children will be dropped off.  Lunch: 12:00 p.m.

A snack will be served mid-morning and mid-afternoon

A child will be expected to eat what is served for each meal. If they dislike an item, they will be encouraged to taste it I will never force a child to eat something they truly do not enjoy. If your child will be arriving after a mealtime has begun, but you still want your child to eat here, prior notice is required. If your child comes after a mealtime, it will be your responsibility to make sure that child has eaten prior to arriving. Bringing a meal from a restaurant and having the child eat here causes hard feelings from the rest of the children and is therefore, not allowed.

Infant formula: If you have an infant using formula, you the parent must provide the formula.

 

NAPS:

Children under the age of four years old are required to lie down in the afternoon. Naptime is from around 1:00 p.m. – 3:00 p.m. Infants will sleep in an approved sleeping area. Toddlers and preschoolers sleep on mats. At the age of four, if you and I agree they are ready to give up naptime, they can take quiet time and read a book, coloring or maybe watch a short educational film. (The film will be after the younger children have already fallen asleep to prevent hard feelings or melt downs from younger children.

 

PERSONAL ITEMS

Please provide me with the following items:

1. A change of clothing, labeled with the child’s name, to be used in case of an accident.

2. A bottle of pain reliever with child's name on it

3. Diapers for those children not potty trained. (Wipes will be provided.)

 

TOYS FROM HOME

Please do not let your child(ren) bring their toys from home. When a new toy comes into daycare and all the children want a turn with that toy, it is extremely hard to share with all the other children no matter how good a child is at sharing. If they have a blanket to sleep with, that would be an acceptable item to bring with them, but I’d rather have a blanket here for them so there is no problem remembering it morning and evening.

 

TOILET TRAINING:

 I feel most children are ready to begin toilet training when they are between two and three years of age. This is something we should discuss between us, since consistency between our homes will be so important. Dressing your child in one-piece outfits such as overalls or using pants with difficult snaps will cause frustration. Please take this into consideration each morning during the potty training process. Be sure to provide me with several extra outfits in case of accidents. If your child is in this process you the parent must provide diaper/pull ups please.

DISCIPLINE:

I use positive discipline techniques such as making my expectations clear, reminders, and redirection before resorting to time-outs and taking privileges away. Physical and emotional punishments will not be used in my daycare. You will be informed if a problem persists or if I need cooperation from home so that we can be more consistent in what is expected. Routine problems will be handled without making a big deal of them.

 

SMOKING:

As provided in the licensing Rule, smoking is prohibited in my house during daycare hours. Please do not smoke on my property or extinguish cigarettes in my yard or driveway.

 

PETS

We Have Two Horses Which are in our barn. Children will not be allowed in the barn nor will they go anywhere near our horses for safety reasons. Unless of course we have an animal day in which we will be learning about animals etc. If so I will notify you in advance and if all parents agree, we will set a day and time when my husband will be home so the children can pet horses.

 

FIRE AND STORM DRILLS

A fire and escape plan has been drawn and is posted by the front entrance. Fire and storm drills are practiced monthly to teach the children how to deal with an emergency situation. I am trained in basic first aid and infant/child CPR.

 

TRANSPORTING

If I have to pick up child(ren) from school all children will be strapped in safety seats are required by law. This is for but not limited to school pickups/ drop-offs. Short trips, park trips, etc.

 

GRIEVANCE POLICY

If you are unsatisfied with my services or policy, please feel free to communicate these concerns with me at any time.

 

FEES

 (See attached rate card)

Payment is due every Monday to cover the upcoming week. A late charge of $5.00 per day will be assessed to fees not paid on time. A fee of $15.00 will be assessed on checks not honored by the bank or declined. Since we are on a weekly basis fee all fees are required prior to care. Each family will be given two days (Wednesday to Make Payment) If not payment you will have to seek further care for your child(ren).

 

FINAL NOTICE

A two week notice is required at the time of termination. By signing a contract agreement, you agree to give a two week notice before terminating care or paying the two week fee to terminate immediately. I would appreciate as much notice as possible, so if you give more than two weeks, your child’s spot is guaranteed until your date of termination.

PARKING

I kindly request that if you arrive at daycare not before 6am but before 9 am in the morning. This just helps the day go smooth. I ask that you please notify me before 9:00 if you will be coming late or not showing up at all.

 

 

Written By: Ximena Robledo

No Copy's Without Permission.

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